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Submission of payment claims

Following adoption of the decision to finance projects by the programme operators, these projects shall be funded under the programmes of the state budget’s appropriation managers of the Republic of Lithuania in which the grant and co-financing funds are allocated for financing of the programmes.  

The project expenditure shall be reimbursed to the project promoters from the grant and co-financing funds by applying the method of reimbursement of expenditure with an advance payment or without an advance payment and/or the invoice payment method. The method(s) of reimbursement of expenditure applied to the particular project shall be specified in the project contract.

The documents justifying expenditures and evidencing the payment thereof of the payment claims that you may find in Annex 17 to the Administrative Rules are verified by the CPMA.

The project promoter shall submit to the CPMA in accordance with the periodicity specified in the project contract but at least every 3 months:

 

The project expenditure shall be approved by the relevant accounting documents containing the details of accounting documents set in Law on Accounting of the Republic of Lithuania (Official Gazette, 2001, No. 99-3515) or other equivalent supportive documents.

The project promoter may submit payment claims to the CPMA no later than until 10 May 2016, except for the projects which include payment of scholarships. The latter project’s payment claims may be submitted to the CPMA no later than until 30 November 2016.

Upon receipt of payment claims and all necessary documents from the project promoters, the CPMA shall verify and approve eligibility of expenditure.

The advance payment shall be paid in accordance with the advance payment provisions laid down in the project contract upon submission of the advance payment claim by the project promoter (Annex 18 to the Administrative Rules).  The advance payment may not exceed 30 per cent of the total amount of the grant and co-financing funds allocated for implementation of the project. In addition to the advance payment claim, private legal entities must submit the guarantee of any financial institution or the letter of suretyship of an insurance company for the amount of the advance payment.

The mechanism for reimbursement of an advance payment shall be specified in the project contract with regard to the specific character of the project. One of the following mechanisms for reimbursement of an advance payment may be applied:

In addition to the final payment claim, the project promoter must submit to the CPMA the final project report.

You may find more information on payment claims in the Administrative Rules which may be accessed by selecting the section ‘Docs’ and specifying ‘Legislation applicable to the entire programme’.

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