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Assessment of the application and announcement of the results of assessment

The project assessment and selection shall be carried out in accordance with procedure laid down by the Rules on the financing and implementation of the EEA and Norwegian financial mechanisms 2009-2014 programmes and projects (hereinafter referred to as the Administrative Rules) approved by the Order No. 1K-135 of 11 April 2012 of the Minister of Finance of the Republic of Lithuania. Project assessment shall be organized and carried out by the public institution Central Project Management Agency (hereinafter referred to as the CPMA) which fills the scoring sheets of the form established in the annexes to the Guidelines to Applicants.

The projects shall be assessed within the time limit specified in the guidelines. An applicant shall be entitled to withdraw the application.

Assessment of application consists of two stages:

During the stage of assessment of administrative compliance and eligibility, the following shall be established:

Having assessed the administrative compliance and eligibility for funding of projects, the CPMA shall formulate the conclusion whether the project is eligible for funding and the maximum amount of the grant and co-financing funds which may be allocated as well as whether the applicant agrees to implement the project with the amount of the grant and co-financing funds established by the CPMA.

 

Following the decision to reject the application failing to meet the requirements of administrative compliance and eligibility for funding, the CPMA shall within 5 working days prepare and send to the applicant an official letter about the rejection of the application with a detailed explanation of the reasons for refusal.

Information about the stage of assessment on administrative compliance and the eligibility of projects for funding shall be published in the website www.norwaygrants.lt and www.eeagrants.lt, indicating the name of the applicant, the title of the project, the application code number and the requested amount of the grant and co-financing funds, as well as the total number of registered applications and applications that passed the stage of assessment of administrative compliance and the eligibility for funding.

Having determined that the project meets all requirements of assessment of administrative compliance and eligibility for funding, the application shall be submitted for assessment of efficiency and quality where project compliance with special priority criteria for selection referred to in annexes to the Guidelines shall be ascertained. During the stage of assessment of efficiency and quality, the project is given a score which is the average of the scores of evaluators.

Information about the assessment results on efficiency and quality of projects shall be published in the website www.norwaygrants.lt or www.eeagrants.lt in the section ‘Calls for proposals’ under the respective programme by indicating the name of the applicant, the title of the project, the code of the application and the requested amount for funding, the score of points given to the application, as well as the total number of registered applications and the number of applications that passed the stage of the efficiency and quality assessment.

The CPMA may carry out project efficiency and quality assessment prior to assessment of administrative compliance and eligibility for funding or carry out both assessments at the same time. Such choice may be applied considering the quantity of received applications under the call for proposal.

If it comes out during the assessment procedure that some required documents are missing or are of poor quality and/or the information provided in the application prevents the evaluators from proper assessment of the application, the CPMA shall request the applicant in writing to submit the missing documents or additional information within the set time limit which may not be shorter than 5 working days, if the CPMA and the applicant did not mutually agree otherwise. If the applicant fails to submit the requested documents and/or the additional information within the set time limit or submits incomplete set of requested documents and information, the CPMA shall be entitled to take the decision to reject the application at the stage of assessment of administrative compliance and eligibility for funding, or to assess the application referring to the information available at the stage of assessment of benefit and quality of projects.

During the project assessment, the survey of the location indicated in the application as the project implementation site may be organised, including conversations with the applicant in accordance with the procedure laid down in the Internal Procedures Guide of the CPMA.

Having assessed all submitted applications, the CPMA gives to the programme operator (respective ministry or institution) the report on the results of the assessment of administrative compliance and project eligibility for funding, the report on assessment of efficiency and quality of the projects received through calls for proposals, reports on assessment of individual applications (hereinafter referred to as the Report on Assessment of the Application) prepared in the Lithuanian and English language which are further submitted for consideration to the Project Selection Committee established by the order of the minister of the programme operator (respective ministry).

The Project Selection Committee shall adopt recommendations on granting (or refusal) of the funding for projects under consideration on the basis of the reports prepared by the CPMA on assessment of project applications, by taking into consideration the conclusions formulated by the CPMA concerning eligibility of projects for funding as well as other information and explanations, arguments and information provided by social and economic partners, representatives and experts of other institutions and organisations.

Decision for granting (refusal) of the funding within the shortest possible period of time but no later that within 30 working days after the deciding part of the Project Selection Committee Protocol is signed, shall be taken by the minister of the programme operator (respective ministry) or the head of the respective institution with reference to the recommendations of the Project Selection Committee.

The programme operator shall inform the focal point and the CPMA about the decision to award or refusal to award the project grant within 5 working days from the date of making of the decision. The CPMA shall inform applicants within 5 working days following receipt and registration of the decision of the programme operator.

Information on the decisions for granting (refusal) of the funding adopted by the minister of the programme operator (respective ministry) shall be published in the website www.norwaygrants.lt or www.eeagrants.lt no later than within 10 working days from the date of adoption of the decision by indicating the name of the applicant, the title of the project, the code of the application and the requested amount for funding.

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